Manuscript Digitization Project Cataloguer, Oxford
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Inserito il 30/03/2019
Manuscript Digitization Project Cataloguer Division
Gardens, Libraries and Museums (GLAM) Department
Bodleian Libraries, Special Collections Location
Weston Library, Broad Street, Oxford OX1 3BG Grade and salary
Grade 5: £25,482-£30,395 per annum (pro rata) Hours
Part time (0.25 FTE) Contract type
Fixed-term (2 years) Reporting to
Dr Matthew Holford, Tolkien Curator of Medieval Manuscripts Vacancy reference
139897 Additional information
You are required to submit a supporting statement with your application, outlining how you meet each of the selection criteria for the role (see below for further details). Closing date
12.00 midday BST Monday 1st April 2019
Introduction
The University
Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts.
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We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution.
While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities. Income from external research contracts in 2016/17 exceeded £564m and we rank first in the UK for university spin-outs, with more than 130 companies created to date. We are also recognised as leaders in support for social enterprise.
Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford.
For more information please visit www.ox.ac.uk/about/organisation
Gardens, Libraries and Museums (GLAM)
The Gardens, Libraries and Museums (GLAM) group includes the providers of the major academic services to the divisions, and also departments with responsibilities including, but extending beyond, the immediate teaching and research needs of the University. The collections embodied within these departments are an essential part of the University’s wider nature and mission. They are part of its heritage as the country’s oldest University and now form a resource of national and international importance for teaching, research and cultural life; they also make a major contribution to the University’s outreach and access missions.
For more information please visit: http://www.admin.ox.ac.uk/glam/
The Bodleian Libraries
The Bodleian Libraries at the University of Oxford is the largest university library system in the United Kingdom. It includes the principal University library – the Bodleian Library – which has been a legal deposit library for 400 years; as well as 27 libraries across Oxford including major research libraries and faculty, department and institute libraries.
Together, the Libraries hold more than 13 million printed items, over 80,000 e-journals and outstanding special collections including rare books and manuscripts, classical papyri, maps, music, art and printed ephemera. Members of the public can explore the collections via the Bodleian’s online image portal at digital.bodleian.ox.ac.uk or by visiting the exhibition galleries in the Bodleian’s Weston Library.
For more information please visit: http://www.bodleian.ox.ac.uk/
Department of Special Collections
The Department of Special Collections is under the overall direction of the Keeper, Dr Chris Fletcher. It consists of divisions devoted to Early and Rare Collections, Archives and Modern Manuscripts, University Archives, Reader Services, Conservation and Collection Care, and the Centre for the Study of the Book. Early and Rare Collections, headed by Dr Martin Kauffmann, contains sections devoted to Medieval and Early Modern Manuscripts, Rare Books and Printed Ephemera, Maps, and Music.
For more information please visit: www.ox.ac.uk/weston
Job description
Overview of the role
The Bodleian Libraries have received a generous donation from The Polonsky Foundation to support the digitization of medieval manuscripts, mainly in Latin, from the German-speaking lands. The work is being carried out in partnership with the Herzog August Bibliothek in Wolfenbüttel. The postholder will be responsible for improving the descriptions of the relevant manuscripts in the online catalogue Medieval Manuscripts in Oxford Libraries (medieval.bodleian.ox.ac.uk), mainly by converting existing information into online form.
Responsibilities
To convert existing descriptions of medieval manuscripts into the online system, in accordance with the TEI (Text Encoding Initiative) P5 Guidelines for Electronic Text Encoding and Interchange (Manuscript Description) and the Bodleian TEI schema
To review and update existing catalogue descriptions to reflect recent research
To participate in educational, promotional and public engagement activities, including the writing of pieces for social media, designed to raise the profile of the digitization project amongst scholars, students, and members of the public
To collaborate with colleagues in Special Collections and BDLSS (Bodleian Digital Library Systems and Services) on all relevant aspects of the digitization project, including the meeting of project milestones set by the team
Other duties
Participate in a regular Annual Review
Undertake any necessary training identified
Comply with health and safety regulations
Comply with the policies and procedures set out in the Handbook for University Support Staff
Any other duties that may be required from time to time commensurate with the grade of the job
The Bodleian Libraries reserve the right to make reasonable amendments to the job description in consultation with the post-holder at any time.
Selection criteria
Essential
Proven skills or experience equivalent to those derived from holding a postgraduate degree in some aspect of medieval studies
High standard of spoken and written English
Reading knowledge of Latin
Expertise and interest in the field of medieval manuscripts, including electronic and paper reference works and research resources; experience of using catalogue descriptions
Aptitude for the use of TEI (Text Encoding Initiative) for the creation of online manuscript descriptions
Ability and enthusiasm to communicate with a broad range of people about medieval manuscripts and the digitization project, including scholars, students, and the public
Ability to work independently; co-operative attitude to working with colleagues
High standard of personal organization and administrative competence; attention to detail; an ability to work to deadlines
Desirable
Reading and speaking knowledge of German
Experience of working with TEI-XML or other mark-up languages
Experience of manuscript digitization
Important information for candidates
For further information about working at Oxford and the benefits, please see:
www.ox.ac.uk/about_the_university/jobs/supportandtechnical/
https://www.ox.ac.uk/about/jobs/benefits/
Pre-employment screening
Please note that the appointment of the successful candidate will be subject to standard pre-employment screening, as applicable to the post. This will include right-to-work, proof of identity, references and New Starter Health Declaration. All applicants must read the candidate notes on the University’s pre-employment screening procedures, found at:
www.ox.ac.uk/about/jobs/preemploymentscreening/.
Data Privacy
Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: www.admin.ox.ac.uk/councilsec/compliance/gdpr/privacynotices/job/. The University’s Policy on Data Protection is available at: www.admin.ox.ac.uk/councilsec/compliance/gdpr/universitypolicyondataprotection/.
The University’s policy on retirement
The University operates an Employer Justified Retirement Age (EJRA) for all academic posts and some academic-related posts. From 1 October 2017, the University has adopted an EJRA of 30 September before the 69th birthday for all academic and academic-related staff in posts at grade 8 and above. The justification for this is explained at:
www.admin.ox.ac.uk/personnel/end/retirement/revisedejra/revaim/.
For existing employees, any employment beyond the retirement age is subject to approval through the procedures: www.admin.ox.ac.uk/personnel/end/retirement/revisedejra/revproc/
From 1 October 2017, there is no normal or fixed age at which staff in posts at grades 1–7 have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time.
Equality of Opportunity
Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job
will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
How to apply
Before submitting an application, you may find it helpful to read the ‘Tips on applying for a job at the University of Oxford’ document at www.ox.ac.uk/about/jobs/supportandtechnical/.
If you would like to apply, click on the Apply Now button on the ‘Job Details’ page and follow the on-screen instructions to register as a new user or log-in if you have applied previously. Please provide details of two referees and indicate whether we can contact them now.
You will also be required to complete and upload a supporting statement which explains how you meet the selection criteria for the post.
Please upload all documents as PDF files with your name and the document type in the filename. Please note using a long file name may prevent you from uploading your documents.
Supporting Statement
The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants).
Please note that if you do not upload a completed supporting statement, we will be unable to consider your application for this role.
The inclusion of the supporting statement is a mandatory step in the online application process. Please note that CVs (on their own) will not be considered as part of the selection process and will not therefore be accepted as a substitute for a supporting statement.
Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description in your supporting statement.
All applications must be received by 12:00 midday (BST) on the closing date stated in the online advertisement.
References
Please give the details of two people who have agreed to provide a reference for you. If you have previously been employed, your referees should be people who have managed you for a considerable period, and at least one of them should be your formal line manager in your most recent job. Otherwise they may be people who have supervised you in a recent college, school, or voluntary experience. It is helpful if you can tell us briefly how each referee knows you (e.g. ‘line manager’, ‘college tutor’). Your referees should not be related to you.
Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; and of any disciplinary processes which are still considered ‘live’. We will assume that we may approach them at any stage unless you tell us otherwise. If you wish us to ask for your permission before approaching a particular referee, or to contact them only under certain circumstances (for example, if you are called to interview) you must state this explicitly alongside the details of the relevant referee(s).
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Information for priority candidates
A priority candidate is a University employee who is seeking redeployment owing to the fact that he or she has been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing departments.
If you are a priority candidate, please ensure that you:
- attach your redeployment letter to your application (or e-mail it to the contact address on the advert if the application form used for the vacancy does not allow attachments)
- explain in your supporting statement how you meet the selection criteria for the post.
Should you experience any difficulties using the online application system, please email recruitment.support@admin.ox.ac.uk
Further help and support is available from
http://www.ox.ac.uk/about_the_university/jobs/support/
To return to the online application at any stage, please click on the following link www.recruit.ox.ac.uk
Please note that you will be notified of the progress of your application by automatic e-mails from our e-recruitment system. Please check your spam/junk mail regularly to ensure that you receive all e-mails.
Relocation
At the moment, the Bodleian Libraries is not offering relocation expenses to this post.
Photographs: Copyright Bodleian Libraries, University of Oxford
